Little Falls School may need to borrow $7 million in aid anticipation

By Tina Snell, Staff Writer

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When Little Falls School District budget for the 2012-13 school year was brought before the School Board Tuesday, Business Manager Nancy Henderson said the district may need to borrow $7 million in aid anticipation certificates during the upcoming school year.

While the Minnesota Department of Education has deemed it may defer school aid monies, the state districts still need to pay their bills. In anticipation of that state aid, and of federal aid distributed through the state, the districts are allowed to borrow money to cover those bills.

“Little Falls will be in a borrowing position during the third month of the fiscal year (September),” said Henderson. Cash flow in September  dips to $4.5 million in the red. The beginning balance of the general fund in September is $1.17 million. Revenue that month comes to $3.18 million and expenses come to $8.94 million. That leaves the district $4.6 million in the red.

“The low point for the district is in July 2013, when it’s $7.05 million in the red,” she said.

Henderson will present information on the aid anticipation certificates at a future meeting.

Also presented by Henderson was the budget for the 2012-13 school year. The Board voted to accept the figures at a special meeting Thursday.

Some of the major funds were:

For 2010-11, the general fund had revenues of $24.63 million. The district has budgeted $23.9 million for the 2012-13 school year. Year to date, the district has received $13.86 million for this school year (2011-12).

Expenses in the general fund came to $24.5 million during 2010-11 and are budgeted to be $24.43 million for 2012-13. Year to date, the expenditures in the general fund have been $22.3 million.

During 2010-11, the food service fund saw $1.21 million in revenues and the administration anticipates it will receive $1.12 million in 2012-13. The year to date revenues for this year have come to $1.03 million.

The expenditures in the food service fund were $1.17 million in 2010-11 and are expected to reach $1.12 million in 2012-13. Year to date for this year, the expenses have come to $898,571.

The debt redemption fund’s revenue was $549,889 June 30, 2011 and is budgeted to be $769,763 in for the 2012-13 school year. Year to date for this fiscal year, the revenue has reached $236,978.

Expenditures for the debt redemption fund were $700,450 during the 2010-11 school year. Year to date, the fund has had expenses of $500,169 and is expected to have expenses of $754,152 for the 2012-13 school year.

Federal special education revenue came to $953,355 in 2010-13. Year to date, revenue in this fund has reached $503,370 and is expected to reach $525,595 in the 2012-13 school year.

Expenditures for the federal special education fund were $764,767 in 2010-11. Year to date, the fund’s expenditures have reached $628,058 and are expected to be $525,595 during the 2012-13 school year.

The total for all revenues for the district for 2010-11 came to $29.01 million, with $27.38 million budgeted for 2012-13. Year to date, the district has had revenues of $16.53 million.

As for expenses, $34.84 million were spent in 2010-11 and the budgeted expenses for 2012-13 are expected to reach $27.9 million. The year to date expenses for the current fiscal year are at $27.89 million.

The general fund revenues are 89.93 percent of the total district revenues. Its expenses are 90.1 percent.

The food service fund revenues are 4.21 percent of the total district revenues. It’s expenses are 4.13 percent.

The debt service revenues are 2.89 percent of the total budget and its expenses are 2.78 percent.

Community service revenues are 2.97 percent of the total budget, with its expenditures 2.99 percent.

Little Falls School Board briefs

Other business conducted by the Little Falls School Board Tuesday night included:

• Voting to move ahead with the replacement of the high school gym scoreboard. It will move to the middle school, while the current middle school scoreboard will be moved to Lindbergh Elementary. The current Lindbergh scoreboard is expected to be placed at the Community Services building. From that point, the outdoor scoreboards will be looked at for replacement;

• Accepting a donation from Pine Country Bank of $25,500 to help pay for a new scoreboard. The scoreboard will cost $23,150 plus taxes and incidentals, and will contain advertising from Pine Country Bank. Other businesses have contacted the district about advertising on future scoreboards. Activities Director Aaron Sinclair said the new scoreboard should be in place by the fall;

• Voting to accept the addendum to both the federal special education budget and the title program budget;

• Voting to establish the dates for filing affidavits of candidacy. They must file between July 31 and Aug. 14, at the office of the school district clerk and pay a $2 filing fee. In Little Falls, board members whose terms will expire are Jay Spillum, Bob Stoltman and Cathy Adamek;

• Learning about the four events the district wellness committee challenged staff to participate in during the school year. They included walking 50 miles in 50 days, maintaining individual weight and not gaining during the holiday season, accumulating 70 activity points in 70 days and increasing activity, making healthy food choices and decreasing stress. One hundred and sixty staff members completed at least one challenge and 55 completed all four;

• Work agreements for at-will employees with one-year agreements were a 2.9 percent increase in salary and a 2.1 percent increase in benefit improvements. At-will employees with three-year agreements had those agreements at the same percentages for salary and benefits with a total package of 5 percent for the first year and a total of 7 percent over two years. The salary for the third year was left negotiable;

• Voting to approve increasing the cleaner/grounds-keeper work agreements for 2011-2014 by 20 cents per hour plus steps; and

• Consenting to hire Gloria Kofoed as student activities clerk at the high school; Jack Peterson as a teacher for emotionally and behaviorally disabled children at Lindbergh Elementary, Toni Kathrein as a teacher for emotionally and behaviorally disabled children at Lincoln Elementary, Karen Winscher as a cook manager at the middle school, Chad Kaddatz as the head varsity baseball coach and Laura Dunlap as a half time alternative learning plan teacher at the middle school.

The next School Board meeting will be held at the Morrison County Government Center Monday, July 16, beginning at 5:30 p.m.