City of Motley to adopt a bad check policy

By Tina SnellStaff Writer

While it doesn’t occur a lot, bad checks have been written to the city of Motley. When they are, it creates havoc with the accounting program used by Clerk/Treasurer Terri Smith.

The Council voted Tuesday night to not give a penalty to someone for writing one bad check, if that check is made good. After a second bad check by the same person, the check writer will not be able to write a personal check to the city.

To pay their bills, that person would have to bring in cash, a money order or a certified check.

At Tuesday night’s meeting, Smith asked for a policy that would address the issue.

“If I receive a bad check, I don’t know about it until the bank tells me there were insufficient funds in the account to cover the check. By that time, I have to take the time to adjust my accounts,” she said. “If I call that person and they come in and write another bad check, it happens all over again.”

Smith asked the City Council to implement a policy to ensure the writing of bad checks doesn’t happen over and over again. She suggested that if someone writes two bad checks, the city would no longer accept a personal check from that person.

Several members of the Council thought that was too harsh. The suggestion of two bad checks within a year’s time would penalize that person for a year was discussed, but not implemented.

The decision will be in force until a formal policy is adopted.

Motley City Council briefs 

Other business conducted by the Motley City Council Tuesday night included:

• Approving a conditional use permit for the Motley Free Methodist Church to construct a 7,300 square foot addition to the existing building. Stipulations include the city receive information from a licensed surveyor indicating the addition will not be within a right of way; that effective erosion and sedimentation control measures be installed and maintained; and the applicant maintains the existing topography during construction of the parking areas to ensure water from the site continues to drain into the low holding areas on the property;

• Discussing work that still needs to be done by Tri-City Paving to complete the 2012 street project;

• Voting to spend up to $1,550 to purchase and install a large door to the Wastewater Treatment Plant before the new filters arrive;

• Voting to allow the Motley Fire Department to spend up to $1,100 for training;

• Asking the maintenance department to clean the water meters at Trident Industries every six months;

• Voting to have the city sign an agreement with Beacon, a geographic information system, so Clerk/Treasurer Terri Smith is able to access more of the website’s mapping for the city; and

• Agreeing to continue with the annual Board of Appeal in Cass County and keep at least one person trained;

The next City Council meeting will be held at the Motley City Hall Tuesday, Aug. 13, at 7 p.m.