PROCEEDINGS OF THE SCHOOL BOARD MEETING ISD #482 – LITTLE FALLS, MN AUGUST 19, 2013
The School Board of Independent School District #482 held a Business Meeting on Monday, August 19, 2013, 5:00 p.m., at the Morrison County Government Center.
Members present were: Cathy Adamek, Mike LeMieur, Sharon Ballou, Jay Spillum, Brad Laager, and Mark Gerbi. Others present were: Stephen Jones, Superintendent.
The Business Meeting was called to order by Chairperson Sharon Ballou, followed by the Pledge of Allegiance.
Motion to approve the agenda by Jay Spillum, seconded by Mark Gerbi. Motion carried 6-0,
There were no public comments.
Following a presentation by Gary Olson from Ehlers, Member Cathy Adamek introduced the following resolution and moved its adoption:
RESOLUTION RELATING TO RENEWING THE EXPIRING
REFERENDUM REVENUE AUTHORIZATION OF THE
SCHOOL DISTRICT AND CALLING AN ELECTION THEREON
BE IT RESOLVED by the School Board of Independent School District No. 482, State of Minnesota, as follows:
1. The Board hereby determines and declares that it is necessary and expedient for the school district to renew the school districts existing referendum revenue authorization of $948.1 1 per adjusted pupil unit (prior to subtraction of location equity revenue) which is scheduled to expire after taxes payable in 2014 As provided by law, the ballot question must abbreviate the term per adjusted pupil unit as per pupil. The additional revenue will be used to finance school operations and the property tax portion thereof will require an estimated referendum tax rate of approximately 0.1 1195% of the referendum market value of the school district for taxes payable in 2015, the first year it is to be levied. The proposed referendum revenue authorization would be applicable for ten (10) years unless otherwise revoked or reduced as provided by law. The question on the approval of this referendum revenue authorization shall be School District Ballot Question 1 on the school district ballot at the special election held to approve said authorization.
2. The ballot question or questions shall be submitted to the qualified voters of the school district at a special election, which is hereby called and directed to be held on Tuesday, November 5, 2013, between the hours of 7:00 oclock a.m. and 8:00 oclock p.m.
3. Pursuant to Minnesota Statutes, Section 205A.11, the school district combined polling places and the precincts served by those polling places, as previously established and designated by school board resolution for school district elections not held on the day of a statewide election, are hereby designated for this special election.
4. The clerk is hereby authorized and directed to cause written notice of said special election to be provided to the county auditor of each county in which the school district is located, in whole or in part, and to the Commissioner of Education, at least seventy-four (74) days before the date of said election. The notice shall specify the date of said special election and the title and language for each ballot question to be voted on at said special election.
The clerk is hereby authorized and directed to cause notice of said special election to be posted at the administrative offices of the school district at least ten (10) days before the date of said special election.
The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said special election and to cause two sample ballots to be posted in each combined polling place on election day. The sample ballot shall not be printed on the same color paper as the official ballot.
The clerk is hereby authorized and directed to cause notice of said special election to be published in the official newspaper of the school district, for two (2) consecutive weeks with the last publication being at least one (1) week before the date of the election.
The notice of election so posted and published shall state the question to be submitted to the voters as set forth in the form of ballot below, and shall include information concerning each established precinct and polling place.
The clerk is hereby authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in each combined polling place on Election Day.
The clerk is hereby authorized and directed to cause a notice of the election to be mailed by first class mail to each taxpayer in the school district at least fifteen (15) but no more than thirty (30) days prior to the date of the special election. The notice shall contain the required projections and the required statement specified in
Minnesota Statutes, Section 126C.17, subdivision 9, paragraph (b). The clerk is also directed to cause a copy of this notice to be submitted to the Commissioner of Education and to the county auditor of each county in which the school district is located in whole or in part at least fifteen (15) days prior to the day of the election.
The clerk is authorized and directed to acquire and distribute such election materials and to take such other actions as may be necessary for the proper conduct of this special election and generally to cooperate with election authorities conducting other elections on that date.
5. The clerk is further authorized and directed to cooperate with the proper election officials to cause ballots to be prepared for use at said election in substantially the following form, with such changes in form and instructions as may be necessary to accommodate the use of an optical scan voting system:
SPECIAL ELECTION BALLOT
INDEPENDENT SCHOOL DISTRICT NO. 482
INSTRUCTIONS TO VOTERS
To vote, completely fill in the oval(s) next to your choice(s) like this: 0
To vote for a question, fill in the oval next to the word YES on that question.
To vote against a question, fill in the oval next to the word NO on that question.
BALLOT QUESTION 1
RENEWAL OF EXPIRING
REFERENDUM REVENUE AUTHORIZATION
The board of lndependent School District No. 482 (Little Falls) has proposed to renew the school districts existing referendum revenue authorization of $948.1 1 per pupil which is scheduled to expire after taxes payable in 201 4. The proposed referendum revenue authorization would be applicable for ten years, beginning with taxes payable in 2015, unless otherwise revoked or reduced as provided by law.
Shall the increase in the revenue proposed by the board of lndependent School District No. 482 be approved?
BY VOTING YES ON THIS BALLOT QUESTION, YOU ARE VOTING TO EXTEND AN EXISTING PROPERTY TAX REFERENDUM THAT IS SCHEDULED TO EXPIRE.
Optical scan ballots must be printed in black ink on white material, except that marks to be read by the automatic tabulating equipment may be printed in another color ink. The name of the precinct and machine readable identification must be printed on each ballot. Voting instructions must be printed at the top of the ballot on each side that includes ballot information. The instructions must include an illustration of the proper mark to be used to indicate a vote. Lines for initials of at least two election judges must be printed on one side of the ballot so that the judges initials are visible when the ballots are enclosed in a secrecy sleeve.
6. If the school district will be contracting to print the ballots for this special election, the clerk is hereby authorized and directed to prepare instructions to the printer for layout of the ballot. Before a contract exceeding $1,000 is awarded for printing ballots, the printer, at the request of the election official, shall furnish, in accordance with Minnesota Statutes, Section 2040.04, a sufficient bond, letter of credit, or certified check acceptable to the clerk in an amount not less than $1,000 conditioned on printing the ballots in conformity with the Minnesota election law and the instructions delivered. The clerk shall set the amount of the bond, letter of credit, or certified check in an amount equal to the value of the purchase.
7. The clerk is hereby authorized and directed to provide for testing of the optical scan voting system within fourteen (14) days prior to the election date. The clerk shall cause notice of the time and place of the test to be given at least two (2) days in advance of publication once in the official newspaper, by posting a notice, and by notifying the county or legislative district chair of each major political party.
8. The clerk is hereby authorized and directed to cause notice of the location of the counting center or the place where the ballots will be counted to be published in the official newspaper at least once during the week preceding the week of the election and in the newspaper of widest circulation once on the day preceding the election, or once the week preceding the election if the newspaper is a weekly.
9. As required by Minnesota Statutes, Section 203B.121, the Board hereby establishes a ballot board to process, accept and reject absentee ballots at school district elections not held in conjunction with the state primary or state general election or that are conducted by a municipality on behalf of the school district and generally to carry out the duties of a ballot board as provided by Minnesota Statutes, Section 203B.121 and other applicable laws. The ballot board must consist of a sufficient number of election judges trained in the handling of absentee ballots. The ballot board may include deputy county auditors and deputy city clerks who have received training in the processing and counting of absentee ballots. The clerk or the clerks designee is hereby authorized and directed to appoint the members of the ballot board. The clerk or clerks designee shall establish, maintain and update a roster of members appointed to and currently serving on the ballot board and shall report to the Board from time to time as to its status. Each member of the ballot board shall be paid reasonable compensation for services rendered during an election at the same rate as other election judges; provided, however, if a staff member is already being compensated for regular duties, additional compensation shall not be paid for ballot board duties performed during that staff members duty day.
10. The clerk is hereby authorized and directed to begin assembling names of trained election judges to serve at the combined polling places during the November 5, 2013 special election. The election judges shall act as clerks of election, count the ballots cast, and submit the results to the school board for canvass in the manner provided for other school district elections. The election must be canvassed between the third and the tenth day following the election.
The motion for the adoption of the foregoing resolution was duly seconded by Member Brad Laager and upon roll call vote being taken thereon the following voted in favor thereof: Sharon Ballou, Cathy Adamek, Brad Laager, Mark Gerbi, Jay Spillum, and Mike LeMieur
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted. Motion carried 6-0.
STATE OF MINNESOTA )
COUNTY OF MORRISON )
I, the undersigned, being the duly qualified and acting Clerk of Independent School District
No. 482 (Little Falls), State of Minnesota, hereby certify that the attached and foregoing is a full, true and correct transcript of the minutes of a meeting of the school board of said school district duly called and held on the date therein indicated, so far as such minutes relate to the calling of a special election of said school district, and that the resolution included therein is a full, true and correct copy of the original thereof.
WITNESS MY HAND officially as such clerk this 19 day of August, 2013.
Community High School Flyer Band Cruise
Motion to approve the consent agenda by Jay Spillum, seconded by Cathy Adamek, as follows:
Jessica Adamski, Assistant Varsity Volleyball Coach
Stephanie Andres, 91h Grade Volleyball Coach
Bonnie Barchus, Kitchen Assistant at Lincoln Elementary
Dean Baumgarten, Grade 5 Teacher at Dr. S. G. Knight Elementary, Head Boys Track and Field Coach and l0th Grade Assistant Football Coach
Lisa Bertrand, English Teacher at the Community High School
Amy Brisson, Speech Language Pathologist at Lincoln Elementary
Becki Church, LD Teacher at the Community High School and Community Middle School
Justin Connor, Assistant Girls Hockey Coach
Rachael Cota, 7th/ 8th Grade Assistant Softball Coach
Monika Freeman, Kitchen Assistant at the Community High School
Chris Grams, Director of 21st Century Teaching and Learning
Lynn Lindenfelser, Kitchen Assistant at Lindbergh Elementary
Brenda Mrosla, Secretary II at the Community Middle School
Melissa Notsch, Early Childhood Special Education Teacher at Lindbergh Elementary
Elizabeth Oberton, Title I Teacher at Lindbergh Elementary
Jeff Opelia, Middle School Speech Coach
Mike Pender, Judicious Discipline Monitor at the Community High School
Robin Pohlman, Assistant Varsity Girls Basketball Coach
Jayme Primus, Music Teacher at Lincoln Elementary
Peggy Rekstad, Title I Teacher at Lindbergh Elementary
Becky Smieja, 8th grade softball Coach
Karen Warner, Visual Arts Advisor
Sara Wester, .5 Media Specialist at Lindbergh Elementary
Jacob Zierden, Community Middle School Football Coach and Community Middle School Assistant Wrestling Coach
Nicklos Czech, Assistant Track Coach is resigning from his position
Heather Juelke, Early Childhood Special Education Teacher at Lindbergh and Lincoln Elementary, is resigning from her position
Paula Marozas, Math Teacher at the Community High School, is resigning from her position effective June 30, 2013
Judv Venske, Transportation Aide, is resigning from her position
James White, Judicious Discipline Monitor at the Community High School, is resigning from his position
Long Term Substitute Teacher
Whitnev Thune, Kindergarten Teacher at Lindbergh Elementary
.The minutes of the July 8 Board of Education meeting were approved.
.The ISD #482 bills for June, 2013, were approved.
Motion carried 6-0.
Member Cathv Adamek introduced the following resolution and moved its adoption:
Resolution for Acceptance of Gifts
WHEREAS the following have generously offered to donate to Little Falls Community Schools:
Flyer Athletic Boosters (FAB) – $1,730.87 to the Youth Recreation Program
Anonymous donations of $10.00, $25.00, and $10.00 to the Summer Camp Program at Lincoln Elementary
Minnesota Power Foundation – $1,000.00 to the Day of Caring at the Community High School
Little Falls Township – $3,800.00 to the Youth Recreation Program
THEREFORE, BE IT RESOLVED by the Little Falls Community Schools Board of Education to gratefully accept the gifts.
The motion for adoption of the foregoing resolution was duly seconded by Member Mark Gerbi and upon roll call vote being taken thereon, the following voted in favor thereof: Sharon Ballou, Cathy Adamek, Brad Laager, Mark Gerbi, Mike LeMieur, and Jay Spillum
and the following voted against the same: None
The foregoing resolution was approved this 19th day of August, 2013. Motion carried 6-0.
Board Member Reports were presented.
-Registration Week was wonderful to hear from parents how nice it was to have everything done at one spot; key piece is that open houses will be true open houses, parents and students can spend time with the teachers; couldnt be happier
-School facilities are primarily ready to go; greenhouse is being worked on; floors look great
-Garden keeps producing; harvested 448 pounds last week; over 1300 pounds of fresh produce have been brought in -excited about the curriculum piece too
-Invited everyone to breakfast on Wednesday morning; Monday is the workshop opening day
-LINK Web Trainers begin tomorrow
Old or Unfinished Business
Motion by Cathy Adamek, seconded by Brad Laager, that the Board of Education approve the 2013-14 school handbooks for the Community High School, Community Middle School, Lindbergh Elementary, Lincoln Elementary, Dr. S. G. Knight Elementary, and the Continuing Education Center (CEC), as presented. Motion carried 6-0.
Motion by Jay Spillum, seconded by Cathy Adamek, that the Board of Education schedule its Truth in Taxation Meeting for December 16, 2013 at 6:00 p.m. Also, move to schedule the final adoption meeting for
December 16, 2013. Motion carried 6-0.
Motion to adjourn the meeting by Brad Laager, seconded by Cathy Adamek. Motion carried 6-0.
The Business Meeting was adjourned by Chairperson Sharon Ballou at 695 p.m.
Sharon Ballou, Chairperson
Cathy Adamek, Clerk/ treasurer
PUBLISH: September 22, 2013 (25899)